There being a quorum present, the meeting of the Crowder College Board of Trustees of the Community College District of Newton-McDonald Counties, Missouri, was called to order by Board Chair, Mr. Andy Wood, at 10:01 am. on Monday, February 22, 2021, for a ZOOM Meeting.
Members present for the meeting were:
Andy Wood, Chair
JP Dickey, Director of Admissions
Phillip Witt, Associate Vice President of Career and Technical Education
Aaron Divine, Director, McDonald County Instructional Center
Adam Morris, Vice President of Academic Affairs
Amy Rand, Vice President of Finance
Tiffany Slinkard, Vice President of Student Affairs
Al Stadler, Vice President of Information Services
T.J. Angel, Director of Physical Plant
Kathy Parker Collier, Grants Director
Gary Dudash, Print Shop
Angela Seymour, Director of Cassville Campus
Mark Aubuchon, Campus Life Director
Jamie Ward, Associate Vice President of Student Affairs
Mickie Mahan, Associate Vice President of Information Services
Cassie Hale, Director of Human Resources
Mark Fitch, Director Webb City Instructional Center
Gloria Reitz, Crowder Sentry
Eric Deathrage, Library Director
Shauna Foust, Math and Science Instructor
A few moments of silence were observed to prepare for the meeting. No new employees were introduced since we were ZOOMING the meeting. The new employees will be introduced when we return to face to face meetings.
Minutes of Previous Meetings
Minutes of the January 25, regular meeting minutes were approved as written and previously distributed. Minutes of the February 12, Board Retreat meeting minutes were approved as written and previously distributed.
Financial Reports
Mr. Wood noted the monthly cash flow statement. Dr. Coltharp reviewed the checks written, selecting various checks on each page to point out. Board Members asked questions associated with various bills in the report. Mr. Wood noted two sets of checks needing approval for January 12 – January 29, 2021 and February 1 – February 5, 2021 Checks in the amount of $633,030.44, $274,885.69 were approved ON MOTION by Al Chapman, seconded by Diane Andris, and unanimously carried. The remainder of the current fund balances and agency accounts were reviewed.
Room and Board Proposal for 2021-2022
Mark Aubuchon requested approximately a five percent increase for single occupancy and approximately a three percent increase for double occupancy rooms in Rough Rider Village. They are also requesting approximately three percent increase at Brown. Mr. Aubuchon is also working with Great Western Dining on the dining plans and price that is available to the students right now. The 2021-2022 increase for the meal plan rates will be an approximate 3% increase.
A MOTION to approve the increase rates to Room and Board for 2021-2022 was made by Larry Vancuren, seconded by Al Chapman and unanimously carried.
Personnel
Dr. Coltharp recommended approval of the Resignation of Layne Sleeth, SSS Advisor Cassville, Janet Ross, Nursing Instructor, Penny Burch, Records Assistant, Mary Rogers, Communications Instructor and Linda Douglas, Practical Nursing Coordinator. A MOTION to approve their resignations with thanks for their service was made by Vickie Barnes, seconded by Rick Butler and unanimously carried.
Dr. Coltharp recommended approval of the Retirement of Ron Cole, Political Science Instructor. A MOTION to approve his retirement with thank for their service was made by Rick Butler, and seconded by Diane Andris and unanimously carried.
Tuition & Fees Recommendation, Fall 21, Spring 22 & Summer 22
Dr Coltharp spoke about how low Crowder’s tuition currently is compared to other colleges in the region. Dr Coltharp is recommending a two dollar increase ($2.00) to in-district students, a six dollar increase ($6.00) for out of district, and a nine dollar increase ($9.00) to international students. Dr Coltharp also recommended adding a technology fee of ten dollars ($10). Dr Coltharp recommended an increase on the following fees; two dollar increase ($2.00) Institutional Support Fee and two dollar increase ($2.00) Safety and Security Fee. He also recommended reducing the following fees; Online Course fee by three dollars ($3.00), and Flex Course Fee by three dollars ($3.00).
Policy Revision: 2.19.2 Employee & Family Tuition Waiver
Dr Coltharp stated that the policy is not clearly defined on dependent and age of dependent covered on the employee tuition waiver. The updated policy would clearly define both the dependent and the age of dependent.
Print Shop Review
Gary Dudash spoke about how the print shop is able to accommodate all print jobs for all campuses. The print shop has been saving money due to buying in bulk and that savings is passed down to all print jobs. Gary presented the 2019-2020 department review for the Print Shop.
Math and Science Program Review
Shauna Foust informed the group that the Math and Science Department has had four full time instructors during the Summer 2020 semester. Ms. Foust also stated that their department has had a lot of instructors retire and the passing of some of their instructors as well which has been difficult for the department. The department has seen an increase in the number of students for Math and Science Programs. Ms. Foust spoke about how Math Pathways has changed the department and what classed they offer to students.
Student Involvement
Jamie Ward presented the Student Clubs and organizations on campus. Ms. Ward stated that over the last three years student involvement has decreased and the role of Associate Vice President of Student Affairs is to help increase student involvement and allow students to be part of the campus decision making processes. Starting next month student clubs will have representatives present to the Board of Trustees and talk about their program.
President's Update
Dr Coltharp announced that our Phi Theta Kappa has received the Reach Award and to Congratulate them at such as great goal that was obtained by the group. Dr Coltharp reminded everyone that March 5, 2021 at 9:00 is the Board Retreat and it will take place at the McDonald County Campus. The next Board Meeting will be Tuesday, March 30, 2021, and it will be on Zoom.
Adjournment
Mr. Wood reminded the Board of Trustees Members that the next regularly scheduled Board Meeting would be ZOOMED and held on Tuesday March 30, 2021 at 10:00 a.m. With no further business, he declared the meeting adjourned at 11:55am.
Diane Andris, Member
Rick Butler, Vice Chair
Al Chapman, Secretary
Larry Vancuren, Member
Vicki Barnes, Treasurer
Also attending the meeting were:
Glenn Coltharp, President
Tiffany Marion, Administrative Assistant to VP of Finance and President
Joseph Brenner, Associate Vice President of Finance/ Controller
Cindy Brown, Director of Public Information
Rick Butler, Vice Chair
Al Chapman, Secretary
Larry Vancuren, Member
Vicki Barnes, Treasurer
Also attending the meeting were:
Glenn Coltharp, President
Tiffany Marion, Administrative Assistant to VP of Finance and President
Joseph Brenner, Associate Vice President of Finance/ Controller
Cindy Brown, Director of Public Information
JP Dickey, Director of Admissions
Phillip Witt, Associate Vice President of Career and Technical Education
Aaron Divine, Director, McDonald County Instructional Center
Adam Morris, Vice President of Academic Affairs
Amy Rand, Vice President of Finance
Tiffany Slinkard, Vice President of Student Affairs
Al Stadler, Vice President of Information Services
T.J. Angel, Director of Physical Plant
Kathy Parker Collier, Grants Director
Gary Dudash, Print Shop
Angela Seymour, Director of Cassville Campus
Mark Aubuchon, Campus Life Director
Jamie Ward, Associate Vice President of Student Affairs
Mickie Mahan, Associate Vice President of Information Services
Cassie Hale, Director of Human Resources
Mark Fitch, Director Webb City Instructional Center
Gloria Reitz, Crowder Sentry
Eric Deathrage, Library Director
Shauna Foust, Math and Science Instructor
A few moments of silence were observed to prepare for the meeting. No new employees were introduced since we were ZOOMING the meeting. The new employees will be introduced when we return to face to face meetings.
Minutes of Previous Meetings
Minutes of the January 25, regular meeting minutes were approved as written and previously distributed. Minutes of the February 12, Board Retreat meeting minutes were approved as written and previously distributed.
Financial Reports
Mr. Wood noted the monthly cash flow statement. Dr. Coltharp reviewed the checks written, selecting various checks on each page to point out. Board Members asked questions associated with various bills in the report. Mr. Wood noted two sets of checks needing approval for January 12 – January 29, 2021 and February 1 – February 5, 2021 Checks in the amount of $633,030.44, $274,885.69 were approved ON MOTION by Al Chapman, seconded by Diane Andris, and unanimously carried. The remainder of the current fund balances and agency accounts were reviewed.
Room and Board Proposal for 2021-2022
Mark Aubuchon requested approximately a five percent increase for single occupancy and approximately a three percent increase for double occupancy rooms in Rough Rider Village. They are also requesting approximately three percent increase at Brown. Mr. Aubuchon is also working with Great Western Dining on the dining plans and price that is available to the students right now. The 2021-2022 increase for the meal plan rates will be an approximate 3% increase.
A MOTION to approve the increase rates to Room and Board for 2021-2022 was made by Larry Vancuren, seconded by Al Chapman and unanimously carried.
Personnel
Dr. Coltharp recommended approval of the Resignation of Layne Sleeth, SSS Advisor Cassville, Janet Ross, Nursing Instructor, Penny Burch, Records Assistant, Mary Rogers, Communications Instructor and Linda Douglas, Practical Nursing Coordinator. A MOTION to approve their resignations with thanks for their service was made by Vickie Barnes, seconded by Rick Butler and unanimously carried.
Dr. Coltharp recommended approval of the Retirement of Ron Cole, Political Science Instructor. A MOTION to approve his retirement with thank for their service was made by Rick Butler, and seconded by Diane Andris and unanimously carried.
Tuition & Fees Recommendation, Fall 21, Spring 22 & Summer 22
Dr Coltharp spoke about how low Crowder’s tuition currently is compared to other colleges in the region. Dr Coltharp is recommending a two dollar increase ($2.00) to in-district students, a six dollar increase ($6.00) for out of district, and a nine dollar increase ($9.00) to international students. Dr Coltharp also recommended adding a technology fee of ten dollars ($10). Dr Coltharp recommended an increase on the following fees; two dollar increase ($2.00) Institutional Support Fee and two dollar increase ($2.00) Safety and Security Fee. He also recommended reducing the following fees; Online Course fee by three dollars ($3.00), and Flex Course Fee by three dollars ($3.00).
Policy Revision: 2.19.2 Employee & Family Tuition Waiver
Dr Coltharp stated that the policy is not clearly defined on dependent and age of dependent covered on the employee tuition waiver. The updated policy would clearly define both the dependent and the age of dependent.
Print Shop Review
Gary Dudash spoke about how the print shop is able to accommodate all print jobs for all campuses. The print shop has been saving money due to buying in bulk and that savings is passed down to all print jobs. Gary presented the 2019-2020 department review for the Print Shop.
Math and Science Program Review
Shauna Foust informed the group that the Math and Science Department has had four full time instructors during the Summer 2020 semester. Ms. Foust also stated that their department has had a lot of instructors retire and the passing of some of their instructors as well which has been difficult for the department. The department has seen an increase in the number of students for Math and Science Programs. Ms. Foust spoke about how Math Pathways has changed the department and what classed they offer to students.
Student Involvement
Jamie Ward presented the Student Clubs and organizations on campus. Ms. Ward stated that over the last three years student involvement has decreased and the role of Associate Vice President of Student Affairs is to help increase student involvement and allow students to be part of the campus decision making processes. Starting next month student clubs will have representatives present to the Board of Trustees and talk about their program.
President's Update
Dr Coltharp announced that our Phi Theta Kappa has received the Reach Award and to Congratulate them at such as great goal that was obtained by the group. Dr Coltharp reminded everyone that March 5, 2021 at 9:00 is the Board Retreat and it will take place at the McDonald County Campus. The next Board Meeting will be Tuesday, March 30, 2021, and it will be on Zoom.
Adjournment
Mr. Wood reminded the Board of Trustees Members that the next regularly scheduled Board Meeting would be ZOOMED and held on Tuesday March 30, 2021 at 10:00 a.m. With no further business, he declared the meeting adjourned at 11:55am.
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