Tuesday, June 1, 2021

Crowder College Board of Trustees minutes

BOARD OF TRUSTEES OF THE COMMUNITY COLLEGE DISTRICT  

OF NEWTON-McDONALD COUNTIES, MISSOURI  

May 24, 2021 

 

 


There being a quorum present, the meeting of the Crowder College Board of Trustees of the Community College District of Newton-McDonald Counties, Missouri, was called to order by Board Chair, Mr. Andy Wood, at 10:00 am. on Monday, May 24, 2021, in Wright Conference Room.   
 

 

Members present for the meeting were:  

 


Andy Wood, Chair  

Diane Andris, Member  

Rick Butler, Vice Chair  

Al Chapman, Secretary  

Larry Vancuren, Member  

Vicki Barnes, Treasurer  

 

Also attending the meeting were:  

 

Glenn Coltharp, President  

Tiffany Marion, Administrative Assistant to VP of Finance and President  

Joseph Brenner, Associate Vice President of Finance/ Controller  

Phillip Witt, Associate Vice President of Career and Technical Education  

Adam Morris, Vice President of Academic Affairs  

Amy Rand, Vice President of Finance  

Tiffany Slinkard, Vice President of Student Affairs  

Keith Zoromski, Associate Vice President of Academic Affairs 

Al Stadler, Vice President of Information Services  

Jamie Ward, Associate Vice President of Student Affairs  

Jim Cullumber, Director of Institutional Advancement 

Angela Seymour, Director Cassville Campus  

Eric Deatherage, Library Director 

Cassie Hale, HR Director 

March Fitch, Director Webb City Campus

Deana Clymer, Instructor Social Science

Lori Barnes, Ast Director of Development of Alumni Relations

Kathy Collier, Director Grants Office

TJ Angel, Director of Plant

Chett Daniels, Director Institution Research

Mickie Mahan, Associate Vice President of

Cindy Brown, Director of Public Relations

 

 

A few moments of silence were observed to prepare for the meeting. New Employees were introduced and welcomed to the Crowder Family. Diane Andris and Al Chapman were sworn into another term as Board of Trustee.








 

Minutes of Previous Meetings 

 

Minutes of the April 26, 2021, regular meeting minutes were approved as written and previously distributed. 

 

Financial Reports 

 

Mr. Wood noted the monthly cash flow statement. Dr. Coltharp reviewed the checks written, selecting various checks on each page to point out. Board Members asked questions associated with various bills in the report.  Mr. Wood noted two sets of checks needing approval for April 12-April 30 and May 4- May 7, 2021 Checks in the amount of $743,147.02 and $270,154.32 were approved ON MOTION by Rick Butler, seconded by Diane Andris, and unanimously carried.  The remainder of the current fund balances, agency accounts, statement of revenues and expenses, and reserves were reviewed.    

 

 

Personnel 

 

Dr. Coltharp recommended approval of the Employment of Mathew Wolf, Head Soccer Coach, Lori Barnes, Assistant Director of Development and Alumni Relations, and Kayla Branstetter, English Instructor-Cassville. A MOTION to approve their employment was made by Vickie Barnes, seconded by Diane Andris and unanimously carried 

 

Dr. Coltharp recommended approval of the following Resignation of Jorge Davila, Veteran Services Coordinator and Melissa Harrison, Career and Transfer Services. A MOTION to approve resignations with thanks for their service was made by Diane Andris, seconded by Vickie Barnes and unanimously carried. 

 

Dr Coltharp recommended approval of the following retirement of James Davidson, Maintenance Mechanic and Kevin Newby, Career Preparation Instructor.  A MOTION to approve their retirement with thanks for their service was made by Larry Vacuren, seconded by Al Chapman and unanimously carried. 








 

  

Budget Draft for FY 2022 

 

Vice President Amy Rand presented the budget recommendation for the fiscal year 2021-2022. Ms Rand stated that the property tax will be a one percent increase from prior year. Tuition and fees at the 2021-2022 approved rates with flat enrollment, and housing and meal plans at the 2021-2022 approved rates with the same occupancy level as 2020-2021. The State appropriations at the DHEWD 2021-2022 budgeted amount and PELL amount of $6,500,000.00. For the expenses approximately a 2-3% increase on average for permanent full time and permanent part time employees. Classified staff positions were also increased to meet minimum wage requirements. Faculty, professional staff, and administration did not receive any raise for the 2020-2021 fiscal year. State withholding allowance of $600,000.00 and our Health insurance contingency of approximately $600,000.00 with a PELL amount of $6,500,000.00. Ms Rand discussed the changes to the expense side from the April meeting to this budget version. There were no changes to any revenue accounts.   A MOTION to approve the Budget Draft for FY 2022 was made by Al Chapman, seconded by Rick Butler and unanimously carried

   

 

Auditor Bids

 

Ms. Rand spoke about the bid for Auditing Services that is completed every three years. The request for proposals is sent to local auditing firms, published on the Crowder College website and in local papers. Three complete proposals were sent back, all have experience with Higher Education. KPM CPA’s came back as the lowest bid.   A MOTION to approve using KPM CPA’s for auditor services for fiscal year 2021, 2022, 2023 was made by Rick Butler, seconded by Larry Vancuren and unanimously carried.

 

Diversity, Equity and Inclusion Statement

 

Dr. Coltharp spoke about adding a Diversity, Equity and Inclusion statement to the Employee Handbook, the Academic Affairs Handbook, and the Student Handbook. Dr. Coltharp is recommending that the Board of Trustee approve adding this statement to all handbooks. A MOTION to approve creating a Diversity, Equity and Inclusion Statement was made by Larry Vancuren, seconded by Al Chapman and unanimously carried

 

Social Science

 

Dr. Clymer spoke on changes in the department over the last year with retirements and new hires, and introduced the Daniel E. Sutherland Civil War Era Collection, a recent addition to the Special Collections at Lee Library.

 

Presidents Update 

 

Dr. Coltharp spoke about the Crowder College Baseball team who will be playing in the JUCO World Series. The send off will be tomorrow May 25, 2021 at 11:00 at the Crowder College Campus in Neosho.  

 

Dr Coltharp spoke about round two stimulus money that the college will be receiving. He sent a document around to the board that shows the board what is being purposed on how to spend the money. The College has till March 2022 to spend the money. Dr. Coltharp will report periodically about the money and how it is being spent.

 

Dr. Coltharp spoke about Dr Morris working with the KU Med School and how they will be working together to provide students with a pathway to transfer to MSSU and possible KU Med School.

 

Dr. Coltharp introduced Dr Witt to speak about Transport Training. Dr Witt spoke about the department and how they are still making strides to be profitable. They are anticipating that the number of students will continue to increase due to adding more companies that will be offering more training and jobs locally.  

 

 

Closed Session and Adjournment

 

With no further agenda items, Mr. Wood called for a motion to go into closed session. At 11:27am the regular meeting adjourned and a MOTION to go into closed session in accordance with RSMo 610.021 to discuss personnel matters was made by Larry Vancuren, seconded by Vickie Barnes and passed unanimously on the following roll call vote:

                Andris:  Yes                         Wood:                  Yes                         Vancuren:           Yes

                Butler:                   Yes                         Barnes: Yes                         Chapman:           Yes

 

 

Discussion took place about personnel matters; No Board action was taken A MOTION to adjourn was made at 12:37pm by Al Chapman, seconded by Vickie Barnes and unanimously carried on the following roll call vote:

                Chapman:           Yes                         Barnes: Yes                         Butler:                   Yes

                Vancuren:           Yes                         Wood:                  Yes                         Andris:  Yes

 

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