Crowder College Board of Trustees Minutes
January 25, 2021
There being a quorum present, the meeting of the Crowder College Board of Trustees of the Community College District of Newton-McDonald Counties, Missouri, was called to order by Board Chair, Mr. Andy Wood, at 10:02 am. on Monday, January 25, 2021, for a ZOOM Meeting.
Members present for the meeting were:
Andy Wood, Chair
Diane Andris, Member
Rick Butler, Vice Chair
Al Chapman, Secretary
Larry Vancuren, Member
Vicki Barnes, Treasurer
Also attending the meeting were:
Glenn Coltharp, President
Tiffany Marion, Administrative Assistant to VP of Finance and President
Joseph Brenner, Associate Vice President of Finance/ Controller
Cindy Brown, Director of Public Information
JP Dickey, Director of Admissions
Phillip Witt, Associate Vice President of Career and Technical Education
Aaron Divine, Director, McDonald County Instructional Center
Adam Morris, Vice President of Academic Affairs
Amy Rand, Vice President of Finance
Tiffany Slinkard, Vice President of Student Affairs
Al Stadler, Vice President of Information Services
T.J. Angel, Director of Physical Plant
Kathy Parker Collier, Grants Director
Stephanie Ferguson, Director of Financial Aid
Angela Seymour, Director of Cassville Campus
Genesis Grace, CTEC Administrative Assistant
Mark Aubuchon, Campus Life Director
Jamie Ward, Associate Vice President of Student Affairs
Mickie Mahan, Associate Vice President of Information Services
Matt Wallace, KPM Associate
Jim Cullumber, Director of Institutional Advancement
Keith Zoromski, Associate Vice President of Academic Affairs
Cassie Hale, Director of Human Resources
Vickie Todd, Programmer/Analyst
Mark Fitch, Director Webb City Instructional Center
Monte Padgett, Director, Nevada Instructional Center
Minutes of Previous Meetings
Minutes of the December 7, 2020, regular meeting minutes were approved as written and previously distributed.
Financial Reports
Mr. Wood noted the monthly cash flow statement. Dr. Coltharp reviewed the checks written, selecting various checks on each page to point out. Board Members asked questions associated with various bills in the report. Mr. Wood noted two sets of checks needing approval for November 9 – November 30,2020 and December 1 – December 7, 2020 Checks in the amount of $699,203.63, $303,512.43 were approved ON MOTION by Rick Butler, seconded by Al Chapman, and unanimously carried.
December 8 – December 22, 2020 and January 5- January 11, 2021. Checks in the amount of $696,714.89 and 981,150.98 were approved ON MOTION by Larry Vancuren, seconded by Diane Andris, and unanimously carried. The remainder of the current fund balances and agency accounts were reviewed.
Personnel
Dr. Coltharp recommended approval of the Resignation of Tyson Condict, Academic Coordinator Upward Bound Program, Kristin Hoover, Project Now Secretary, Samantha Juarez, Assistant Softball Coach. A MOTION to approve their resignations with thanks for their service was made by Larry Vancurren, seconded by Rick Butler and unanimously carried.
Dr. Coltharp recommended approval of the following Employment of Tyson Condict, Talent Search Advisor, Kelli Hardy, Program Coordinator, Joshua Sonis, Behavior Technician, Elizabeth Beck, Nursing Instructor, Carly Barwick, Academic Success and Testing Specialist, Jennifer Payton, Custodial Supervisor. A MOTION to approve all employments as recommended was made by Vickie Barnes, seconded by Al Chapman and unanimously carried.
Audit Report
Matt Wallace from KPM CPAs reviewed the June 30, 2020 fiscal year audit. Mr. Wallace pointed out the Independent Auditors’ Report which included an “unmodified opinion” that is free from material weaknesses, which is the best opinion possible. Mr. Wallace gave a brief summary of the audit of Crowder College, the Foundation, and the Facilities Corporation including a short review of the financial statements.
Room and Board Rates Proposal for 2021-2022
Mark Aubuchon presented on the Room and Board for the next Fiscal Year. They are requesting approximately a five percent increase for single occupancy and approximately a three percent increase for double occupancy rooms in Rough Rider Village. They are also requesting approximately three percent increase at Brown.
Personnel
Dr. Coltharp recommended approval of the Resignation of Tyson Condict, Academic Coordinator Upward Bound Program, Kristin Hoover, Project Now Secretary, Samantha Juarez, Assistant Softball Coach. A MOTION to approve their resignations with thanks for their service was made by Larry Vancurren, seconded by Rick Butler and unanimously carried.
Dr. Coltharp recommended approval of the following Employment of Tyson Condict, Talent Search Advisor, Kelli Hardy, Program Coordinator, Joshua Sonis, Behavior Technician, Elizabeth Beck, Nursing Instructor, Carly Barwick, Academic Success and Testing Specialist, Jennifer Payton, Custodial Supervisor. A MOTION to approve all employments as recommended was made by Vickie Barnes, seconded by Al Chapman and unanimously carried.
Audit Report
Matt Wallace from KPM CPAs reviewed the June 30, 2020 fiscal year audit. Mr. Wallace pointed out the Independent Auditors’ Report which included an “unmodified opinion” that is free from material weaknesses, which is the best opinion possible. Mr. Wallace gave a brief summary of the audit of Crowder College, the Foundation, and the Facilities Corporation including a short review of the financial statements.
Room and Board Rates Proposal for 2021-2022
Mark Aubuchon presented on the Room and Board for the next Fiscal Year. They are requesting approximately a five percent increase for single occupancy and approximately a three percent increase for double occupancy rooms in Rough Rider Village. They are also requesting approximately three percent increase at Brown.
Mr. Aubuchon is also working with Great Western Dining on the dining plans and price that is available to the students right now. The 2021-2022 increase for the meal plan rates will be an approximate 3% increase. The occupancy for the Dorms and the Apartments have not been affected by Covid at this time.
Sale of Property 3880 Crowder Drive., Neosho, MO 64850
Dr Coltharp started by thanking TJ Angel, Amy Rand and Cindy Brown on the promotion of the sale of the property. The college was able to receive eight bids on the property for sale. Ms. Rand recommended that we take the top bidder at $70,100.00. A MOTION to approve sale of property as recommended was made by Rick Butler, seconded by Al Chapman and unanimously carried.
Veteran Services Program Review
Stephanie Ferguson filled in for Jorge Davila. Ms. Ferguson explained the job that Mr. Davila does and the reporting that he does for each student that is involved in the Veteran Services program. Ms. Ferguson stated that the number of students has been maintained from Fall of 2019 to Fall of 2020.
President’s Update
Dr. Coltharp told the group that the Student Affairs group is working on a plan for Graduation in the Spring 2021. He stated they are looking at other colleges in the area and how they will handle graduation in the Spring.
Dr. Coltharp spoke about the retreat that will be held February 12, 2021 at the Webb City Campus. The retreat will host roughly 12 Representatives and it will allow Crowder College to explain some of the college programs. A retreat for the Board of Trustee members and Executive Council will follow.
Dr. Coltharp introduced Dr. Witt to talk about Transport Training and the Financial Update. Dr. Witt went over the Net Profits from the years of 2017-2021. 2017-2018 was the best year by far for the Transport Training program. Dr. Witt explained some of the revenue declines based on the Covid shutdown. The revenues are starting to increase this year based on a new CFI contract and other classes being added. Dr. Witt is predicting that the program will be profitable by the end of the fiscal year.
Adjournment
Mr. Wood reminded the Board of Trustees Members that the next regularly scheduled Board Meeting would be ZOOMED and held on Monday, February 22, 2021 at 10:00 a.m. With no further business, he declared the meeting adjourned at 12:04.
Sale of Property 3880 Crowder Drive., Neosho, MO 64850
Dr Coltharp started by thanking TJ Angel, Amy Rand and Cindy Brown on the promotion of the sale of the property. The college was able to receive eight bids on the property for sale. Ms. Rand recommended that we take the top bidder at $70,100.00. A MOTION to approve sale of property as recommended was made by Rick Butler, seconded by Al Chapman and unanimously carried.
Veteran Services Program Review
Stephanie Ferguson filled in for Jorge Davila. Ms. Ferguson explained the job that Mr. Davila does and the reporting that he does for each student that is involved in the Veteran Services program. Ms. Ferguson stated that the number of students has been maintained from Fall of 2019 to Fall of 2020.
President’s Update
Dr. Coltharp told the group that the Student Affairs group is working on a plan for Graduation in the Spring 2021. He stated they are looking at other colleges in the area and how they will handle graduation in the Spring.
Dr. Coltharp spoke about the retreat that will be held February 12, 2021 at the Webb City Campus. The retreat will host roughly 12 Representatives and it will allow Crowder College to explain some of the college programs. A retreat for the Board of Trustee members and Executive Council will follow.
Dr. Coltharp introduced Dr. Witt to talk about Transport Training and the Financial Update. Dr. Witt went over the Net Profits from the years of 2017-2021. 2017-2018 was the best year by far for the Transport Training program. Dr. Witt explained some of the revenue declines based on the Covid shutdown. The revenues are starting to increase this year based on a new CFI contract and other classes being added. Dr. Witt is predicting that the program will be profitable by the end of the fiscal year.
Adjournment
Mr. Wood reminded the Board of Trustees Members that the next regularly scheduled Board Meeting would be ZOOMED and held on Monday, February 22, 2021 at 10:00 a.m. With no further business, he declared the meeting adjourned at 12:04.
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