There being a quorum present, the meeting of the Crowder College Board of Trustees of the Community College District of Newton-McDonald Counties, Missouri, was called to order by Board Chair, Mr. Andy Wood, at 10:00 a.m. on Monday, September 21, 2020, for a ZOOM Meeting.
Members present for the meeting were:
Andy Wood, Chair
Diane Andris, Member
Vickie Barnes, Treasurer
Rick Butler, Vice Chair
Al Chapman, Secretary
Larry Vancuren, Member
Also attending the meeting were:
Glenn Coltharp, President
Martha Nimmo, Administrative Assistant to the President
Chett Daniel, Director of Institutional Research and Innovations
Joseph Brenner, Associate Vice President of Finance/ Controller
Cindy Brown, Director of Public Information
Jim Cullumber, Director of Institutional Advancement
Aaron Divine, Director, McDonald County Instructional Center
Adam Morris, Vice President of Academic Affairs
Monte Padgett, Director, Nevada Instructional Center
Amy Rand, Vice President of Finance
Tiffany Slinkard, Vice President of Student Affairs
Melissa Smith, Director, Joplin ATTC and Training and Development Solutions
Al Stadler, Vice President of Information Services
Jamie Ward, Associate Vice President of Student Affairs
T.J. Angel, Director of Physical Plant
Eric Deatherage, Lee Library Director
Staci Garvin, Information Services
Jorge Zapata, Division Chair, Agriculture
Jarred Lewis, Farm Manager
A few moments of silence were observed to prepare for the meeting. No new employees were introduced since we were ZOOMING the meeting. The new employees will be introduced when we return to face to face meetings.
Minutes of Previous Meetings
Minutes of the September 21, 2020, regular meeting minutes were approved as written and previously distributed.
Financial Reports
Mr. Wood noted the monthly cash flow statement. Dr. Coltharp reviewed the checks written, selecting various checks on each page to point out. Board Members asked questions associated with various bills in the report. Mr. Wood noted two sets of checks needing approval for September 8-30, 2020 and October 1-7, 2020. Checks in the amount of $1,335,690.47 and $224,794.63 were approved ON MOTION by Dr. Chapman, seconded by Mr. Butler, and unanimously carried. The remainder of the current fund balances and agency accounts were reviewed. Dr. Coltharp mentioned to the Board that we may want to review what information should be presented each month to the Board. The same report structure has been utilized for several years and it might be time to review the structure. Mr. Wood stated that it might be nice to see what the other community colleges are reviewing monthly to get some ideas for a possible structure. Dr. Coltharp stated that the administration will pull reports from other community colleges and share that information with the board.
Personnel
Dr. Coltharp recommended approval of the Retirement of Melinda Harmon, Custodial Supervisor and the Retirement of Michelle Paul, Director of Human Resources. A MOTION to approve their retirements with thanks for their service was made by Dr. Chapman, seconded by Mrs. Barnes and unanimously carried.
Dr. Coltharp recommended approval of the Resignation of Sasha Cooper, Upward Bound Math/Science Academic Coordinator, Resignation of Gitana McAllister, Student Services Coordinator (HT), Webb City, Resignation of GaoNhia Moua, Upward Bound Academic Coordinator, and Resignation of Russell Souza, SSS Academic Coordinator, Crowder Nevada. A MOTION to approve their retirements with thanks for their service was made by Mr. Vancuren, seconded by Dr. Chapman and unanimously carried.
Dr. Coltharp recommended approval of the following Employment of Sasha Cooper, Student Support Services Academic Coordinator, Webb City, Employment of Staci Garvin, IT Support Technician/ Help Desk, Employment of Cameron Lopez, Student Support Services Assistant (PT), Webb City, Employment of Gitana McAllister, Student Support Services Academic Coordinator, WC, Employment of Russell Souza, Student Support Services Director, Crowder Nevada, Employment of Jesse Sweet, Construction Instructor, and Employment of Evelyn Woodrum, Financial Aid Assistant. A MOTION to approve all employments as recommended was made by Mrs. Andris, seconded by Dr. Chapman and unanimously carried.
Neosho Police Department Contract
The contract between Crowder College and the Neosho Police Department for law enforcement services was discussed. The wording of the contract was discussed with the edit suggested of removing the “Crowder College Board of Trustees” and changing to “Crowder College.” Based on making those edits, A MOTION to approve the contract with the Neosho Police Department was made by Dr. Chapman, seconded by Mr. Vancuren and unanimously carried.
Crowder Nevada Program Review
Monte Padgett, Campus Director of the Crowder Nevada campus presented a program review to the Board of Trustees. Mr. Padgett presented information on Faculty and staff numbers, programs offered at the Nevada Campus and the enrollment numbers per program. In addition, Mr. Padgett presented information on overall enrollment numbers at the Crowder College Nevada Campus.
President’s Update
Dr. Coltharp invited Staci Garvin, Jorge Zapata, Jarred Lewis, and Jim Cullumber to the Board of Trustees Meeting to provide an overview of the L-Earners program. Utilizing funds received in the Foundation, scholarships are awarded to students in the Agriculture program. As a part of the scholarship program, students work on the Crowder College Farm. Mrs. Garvin, Mr. Zapata, Mr. Lewis, and Mr. Cullumber showed pictures of the work produced by the students and the benefits of the program to the students and the college.
Dr. Coltharp thanked Martha Nimmo for her nineteen years of service to the President’s Office and to Crowder College. The office of the Vice President of Finance and the President will be reorganized and share an Administrative Assistant. Mrs. Nimmo began this week working as the Administrative Assistant in the Student Success Center and Tiffany Marion, currently Administrative Assistant in the Finance Office will also be handling the duties of the Board of Trustees and the President’s Office. Thanks again to Mrs. Nimmo!
A Board of Trustees calendar for the 2021 calendar was presented for review to the Board. Discussion was held and input was provided on the calendar. Dates have been set, however, locations and structure of the meetings will be determined at a later date due to COVID concerns.
Adjournment
Mr. Wood reminded the Board of Trustees Members that the next regularly scheduled Board Meeting would be ZOOMED and held on Monday, December 7 at 10:00 a.m. With no further business, he declared the meeting adjourned at 12:25 p.m.
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