Minutes provided for Lamar City Council meeting

(From the City of Lamar)

Draft Minutes for November 21 meeting, not yet approved by City Council.

The council met in regular session. The meeting was called to order by Mayor Harris. Members held a moment of silent prayer followed by the Pledge of Allegiance.

On roll call, the following members answered present: Judd Chesnut, Steve Gilkey, Brian Griffith, Mike Hull, Rick Kaderly, Max Simmons, and Harold VanDeMark. Bill Talbott was absent.

Alderman Gilkey made the motion to approve the minutes of the October 17, 2016 regular Session City Council meeting. Alderman VanDeMark seconded the motion. On vote, all members present voted yes.

Deputy Police Chief Davis recognized ACO Alexander for her ten years of service. He reported on the activities of the department. Fire Chief Beatty requested adjustments of the paidd per call for the fire department. He will bring additional information to the December meeting. He discussed the calls and activities of the department for the month of October. He also gave information on NEMS courses to Council members and will give additional information at the next meeting.


Members reviewed the list of bills. Alderman Chesnut made the motion to pay the bills. Alderman Simmons seconded the motion. On vote, all members present voted yes.

Mayor Harris read the Treasurer’s Report for October 2016. Alderman Simmons made the motion to approve the Treasurer’s Report. Alderman VanDeMark seconded the motion. On vote, all members present voted yes.

The Municipal Court Report was presented for the month of October 2016. The outstanding balance is $143,116.11. Alderman Chesnut made the motion to approve the report. Alderman Simmons seconded the motion. On vote, all members present voted yes.

Elaine Davis presented a plaque for the Community Betterment, Community Division third place.

Mayor Harris presented Council Bill No. 1832. AN ORDINANCE TO REPEAL SECTION 46-77 AND ENACT A NEW SECTION 46-77 TO SPECIFY SCHOOL ZONES, TO PROVIDE A SCHOOL ZONE SPEED LIMIT, TO PROVIDE APPLICABLE TIMES FOR SCHOOL ZONE SPEED LIMITS; ALSO TO AMEND SECTION 46-79 BY ADDING THERETO SPEED LIMITS FOR THE PUBLIC SQUARE WHICH WERE PREVIOUSLY INCLUDED IN SECTION 46-77, WITH AN EFFECTIVE DATE OF JANUARY 1, 2017. Said bill being furnished in advance for all Alderpersons and also posted at City Hall for public inspection prior to the meeting was read by title only for the first reading. Alderman Hull made the motion to approve this bill. Alderman Simmons seconded the motion. On vote, all members present voted yes. Said bill being furnished in advance for all Alderpersons and also posted at City Hall for public inspection prior to the meeting, was read by title only for the second and final reading. Alderman Simmons made the motion to approve this bill. Alderman VanDeMark seconded the motion. On vote, all members present voted yes. Therefore, the Mayor declared said bill had been duly adopted and numbered Ordinance 1814. The ordinance was signed and approved by the Mayor and attested by the City Clerk and the seal of the City affixed thereto.

Mayor Harris presented Resolution No. 408 (3rd amended).
A RESOLUTION REDUCING THE AD VALOREM TAX ON ELIGIBLE PROJECTS WITHIN THE DESIGNATED ENHANCED ENTERPRISE ZONE IN THE CITY OF LAMAR AND BARTON COUNTY, MISSOURI IN ACCORDANCE WITH CHAPTER 135. RSMO. Alderman Simmons made the motion to approve the resolution and give the mayor authority to sign the resolution. Alderman Griffith seconded the motion. On vote, all members present voted yes.

City Clerk Bev Baker requested a budget adjustment for Police Department of $3,900 and Court of $1,400 for an unforeseen emergency expense for a hosted service. The server for the department crashed and it would cost $8,000 - $10,000 to replace. It was more feasible to add the hosted service from ITI. Alderman Hull made the motion to approve the budget adjustments and to ratify the request. Alderman Gilkey seconded the motion. On vote, all members present voted yes.

The heat exchanger for the heater at the Thiebaud stopped working. City Administrator Lynn Calton requested a budget adjustment of $4,955 to accommodate the cost of replacing the exchanger. Alderman Chesnut made a motion to adjust the budget $4,955. Alderman Griffith seconded the motion. On vote, all members present voted yes.

Bids were received for the financing of the two cat generators for the landfill project as follows: Bank: PNC Central Landmark Arvest Maturity 10 years 15 years 10 years 15 years 10 years 15 years 10/15 108 mon 15 years Term 120 mon 180 mon 120 mon 180 mon 120 mon 180 mon 120/180 108 mon 180 mon Type Fixed Fixed Float Float Fixed Float Variable Fixed Fixed Rate 2.80% 3.15% 2.48% 2.57% 3.40% 3.30% 2.254% 2.85% 3.05% LBT No bid US Bank No bid Heritage No bid Bear No bid Alderman Simmons made the motion to approve the bid from PNC at 2.80% for 10 years in the amount of $3,000,000. Alderman Gilkey seconded the motion. On vote all members present voted yes.

The Landfill Green Project currently receives income from MPUA (Missouri Public Utility Alliance) at the rate of Energy $15.00/MWH (megawatt hours). The rate will increase to $23.00/MWH effective January, 2017. This will be a significant increase to the city's revenue.

City Administrator Lynn Calton discussed a treatment to control the algae in the lake by a sonic wave. Council members requested Mr. Calton do more research on this form of treatment.

Next, Mayor Harris began the Mayor’s round table Alderman Kaderly discussed the bird control at the Moore building. It was estimated the bird-be-gone netting would cost $50,000. He will continue researching to find the best alternative.

City Clerk Bev Baker discussed the audit from the state auditor's office of the Sunshine Law. City of Lamar passed with 100 percent accuracy.

Candidate filing for the April 4, 2017 Election will open on Tuesday, December 13, 2016.

Alderman Chesnut made the motion to go into closed session at 7:50 p.m. for the discussion of legal as authorized by § 610.021 (1) Legal actions, causes of action or litigation involving a public governmental body and any confidential or privileged communications between a public governmental body or its representatives and its attorneys. Alderman Simmons seconded the motion. On vote, all members present voted yes.

Alderman Simmons made the motion to go out of closed session at 8:30 p.m. Alderman Chesnut seconded the motion. On vote, all members present voted yes.

Mayor Harris asked if there was any more business to come before the council, if not, a motion to adjourn would be in order. Alderman VanDeMark made the motion to adjourn. Alderman Chesnut seconded the motion. On vote, all members present voted yes. Therefore the meeting was adjourned at 8:31 p.m.