MINUTES OF THE WORK SESSION OF THE
BOARD OF TRUSTEES OF THE COMMUNITY COLLEGE DISTRICT
OF NEWTON-McDONALD COUNTIES, MISSOURI
August 1, 2017
There being a quorum present, the meeting of the Crowder College Board of Trustees of the Community College District of Newton-McDonald Counties, Missouri, was called to order by Board Chair, Mr. Andy Wood, at 9:05 a.m. on Tuesday, August 1, 2017, in the Newton Hall Conference Room.
Members present for the meeting were:
Andy Wood, Chair
Diane Andris, Member
Vickie Barnes, Treasurer
Rick Butler, Vice Chair
Al Chapman, Secretary
Larry Vancuren, Member
Also attending the meeting were:
Jennifer Methvin, President
Martha Nimmo, Administrative Assistant to the President
Cindy Branscum, Director of Institutional Advancement
Cindy Brown, Director of Public Information
Glenn Coltharp, Vice President of Academic Affairs
Adam Morris, Associate Vice President of Academic Affairs
Melissa Oates, Director of MARET Center
Amy Rand, Vice President of Finance
Tiffany Slinkard, Vice President of Student Affairs
Keith Zoromski, Social Sciences Division Chair/ History Instructor
Strategic Plan Annual Report
Dr. Methvin thanked the Board for their willingness to put this report off from last week’s meeting to allow more time saying this will allow for more questions or discussion. She said we believe employees know the four basic Directions of the Strategic Plan that is called “Building on Our B.A.S.E.”, and details of the Plan are available on the Crowder website under ‘About Crowder’. She reviewed each of the four Strategic Directions, went through a short list of initiatives accomplished under each area along with the data points. She also reviewed other work on campus that has been going on in these areas as a result of employees having these Directions on their minds and directing their day to day work. She thanked the Steering Committees and Chairs, the subcommittees, and all employees who have helped to get so much accomplished this past year. She reminded members of the basic structure of the Plan that begins with the Strategic Directions or vision followed by the Strategies or the working part of the Plan that will change over time as items get accomplished, and then the Data & Targets which are our scorecard. She said the Strategic Plan is our guide through 2020.
The Strategic Directions are as follows:
· Balance the institutional access and student success missions;
· Advance Crowder’s image/identity in the area as the best choice for quality, affordable education;
· Strengthen Crowder’s fiscal position;
· Expand student opportunities for personal and academic growth.
Dr. Methvin pointed out that some of the items accomplished actually fall under more than one Direction which is a good thing. She said as we move into the second year of the Plan, she will challenge the Steering Committees to carefully examine the Strategies and try to set some targets and goals that are a little more measurable and can be accomplished by the end of the year. She said there was a great deal of research that had to be done this first year to determine benchmark data. Mr. Wood and the Board thanked her for the great, very thorough report.
Safety & Security Fee Report
VP Rand provided a summary sheet showing revenue and expenses regarding the Safety and Security Fee. She said shortly after Dr. Methvin began, she instigated a Safety Team with wide representation from all locations, all areas and all employment classifications. The Team meets monthly to look at what we want to initiate or research regarding safety issues, and they helped to help make decisions on how to best use the Safety Fee funds. Ms. Rand said Fall 2016 was the first semester of charging the Safety & Security Fee which was $4.00 per credit hour charged to all students except dual credit students. She said the Fee revenue for the entire academic year, Fall 2016 through Summer 2017, came to over $322,000, but not all one hundred percent of it was collected. Ms. Rand reviewed the expense items that we are now able to do as a result of this new revenue stream noting the largest expense is the Agreement with the City of Neosho and the Neosho Police Department. She said the police officer presence on campus has been very positive with students indicating they feel safer on campus in student surveys. She said along with the two contracted police officers who work twelve hour shifts, seven days a week, other police officers also visit campus providing a safer presence. She said other personnel salary and benefits partially paid with the Fee include the new counselor position, the Webb City security position, and some existing Crowder security. Ms. Rand said the Fee covered the police vehicle, fuel, and some needed equipment and supplies including AED machines that are now at all Crowder locations. Software items purchased with the Fee include Maxient which is the software used for Crowder Cares and Lokdown which is an emergency notification system for use by employees and emergency response personnel. She said the Fee allowed the Behavior Intervention Team to attend training, and other items covered included additional security cameras, insurance for cyber liability, and parking lot signs. She said parking lots on the Neosho campus will now be numbered to allow emergency vehicles and others ease in finding specific locations. Ms. Rand said we knew the Fee would not cover all of our safety needs, and the items listed may not reoccur every year. She thanked employees saying it is clear that many have made safety a priority and have taken an interest in making our campuses more secure. Ms. Rand said in the future, we will give a report on uses of the Fee annually at the same time that we renew the City of Neosho Police Agreement.
Adjournment
There being no further items, the meeting was adjourned at 11:25 a.m. No Board action took place. Several members stayed for lunch following the meeting.
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